MEMBER
RESOURCES

Governing and managing a thriving housing co-op can be challenging and complicated. CHF BC is here to help.

We offer a robust education program and extensive online resources for our members to use in their own time.

Access to our online resources is restricted to CHF BC members. You will need a member account to login to the members’ only pages — find out how here.

Meeting Tools | Model Rules 2.0 | Personal Information Resources | The Guide to the Co-op Act | Ask the Lawyers | Policies, Samples and Templates | 2020 Guides
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Meeting Tools

We offer tools such as sample agendas, minute taking templates as well as an overview section that covers general information about meeting notice, quorum, ordinary and special resolutions etc.

Meetings are the foundation of your housing co-op’s democratic governance structure, which means that everyone should have an equal opportunity to productively take part. This, along with legal requirements set out in the Cooperative Association Act and your Rules, means that you will want to pay careful attention to how your meetings are organised and run.

Find the tools here


Model Rules 2.0
and other tools:
valuable resources
for co-ops.

 
 

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Model Rules 2.0

Our Model Rules are written with the best legal advice and offer a bold new standard in housing co-op governance.

These Rules are full of fresh ideas and best practices to address the current day needs of your business and community. With a simple step-by-step process and complete set of online tools and resources, you can make the process of updating your Rules and Occupancy Agreement as easy as it can be!

The Rules are fully compliant with the Cooperative Association Act and other acts of legislation.

Find out more here.


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Personal Information Resources

Your housing co-op must comply with the provincial Personal Information Protection Act (PIPA) which includes having a PIPA policy and a designated PIP Officer.

We are pleased to provide a dozen regularly-updated PIPA tools to help you ensure your housing co-op is in compliance. These include a PIPA checklist, a sample PIPA policy, PIP Officer job description, a new member application form and a complaints form.

Read more


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Ask the Lawyers

On May 6, 2020, CHF BC members took part in this Town Hall with co-op lawyers Geoffrey Dabbs and Grant Haddock. The lawyers tackled a range of questions on challenges facing housing co-ops during the time of the COVID pandemic and best practices for co-ops at anytime.

Please note: this information is provided for general interest and should not be considered legal advice.

Questions

There were 39 questions overall.  We grouped them into the following categories:

  • Overview 5:20
  • Governance (Meetings) questions 1 to 7 8:17
  • Governance (Rules and Policies) questions 8 to 19 28:45
  • Membership Terminations questions 20 to 26 1:02:49
  • Financial questions 27 to 30 1:17:06
  • Operations and Maintenance questions 31 to 37 1:26:43
  • Other Questions questions 38 and 39 1:43:59

Please note: other questions participants asked during the webinar were answered throughout.

Poll Results

Throughout the town hall, we asked questions via poll of the participants and you can see the poll results at these points in the video:

  1. Who do Canadians trust most? 5:09
  2. A consent resolution is valid when? 20:58
  3. What of the following is not allowed at a members’ meeting? 28:32
  4. Members can ignore physical distancing advice (when)? 46:58
  5. A co-op cannot terminate someone’s membership for? 1:02:29

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Policies, Samples and Templates

With 55 individual templates and guidance documents within the areas of housing co-op board and governance, finance, maintenance, membership and community there is no need for you to reinvent the wheel.

Sample policies, procedures, job descriptions (for various committees and roles) and forms are available as templates to be adapted for use at your co-op. Guidance documents complete the full set of support materials. These resources are regularly reviewed and vetted to ensure current best practices.

Only for CHF BC members, you will need to be logged in to review these resources.

Find out more here.